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If you are a bookkeeping client of Butlers you will know that we tackle your bookkeeping in a very fluid and regular way. Most providers will ask you to drop or send all bookkeeping documents off once a month/quarter, they will then process all these documents in one batch and provide a return back to you.
This system used to work very well 20 years ago. All documents were received on paper, they were stacked into one box and the box was dropped off. There wasn't really another practical way to it could operate. Then.... electronic working arrived...........
To start off with the odd company that emailed an invoice caused confusion, then followed by printing the document out and putting it into the box to drop off.
But...... times have moved on, invoices and purchase receipts trickle into your business all day, every day hundreds upon hundreds of email attachments.. sitting there... waiting for you. yet many people make the conscious decision to do nothing with them until doomsday. Doomsday is the day people dread, it is the day when the business owner is "going" to mine all the invoices and receipts out of email accounts and email them over to Hubdoc/Xero for bookkeeping. The problem is that doomsday weighs on your mind all month. So you end up spending most of the month carrying the dread of having to search for everything on dooms day. Meanwhile, your bookkeepers are getting frustrated and your bookkeeping system is falling behind.
Butlers are different..... When we are appointed to perform the bookkeeping for a client we communicate that our expectation is that clients will forward ANY/ALL bookkeeping invoices or receipts as they arrive. They simply have to press FORWARD on the email.
It sounds very simple doesn't it? FORWARD EVERY INVOICE AS IT ARRIVES straight to your Hubdoc email address. It sounds simple because it is simple. But what does that simple change mean?
1 - Items are not lost they are forwarded straight away and then binned.
2 - You will actually save time compared to having to search through email accounts for a large batch of information.
3 - Your bookkeeper at Butlers can attend to your affairs far more regularly. Our bookkeepers work on enough clients to be able to attend to all their clients once every 2 weeks, sometimes even once every week depending on the time of year.
4 - Fewer items go missing, meaning more VAT being claimed
5 - Doomsday NEVER arrives! - You will not need to ever think about that terrible calendar day when you need to sit and mine through emails for receipts and invoices.
The forward button on your email account should become your best friend!
The only question that remains is..... If doomsday never arrives then what can you do that day instead?
If you would like to learn more about working with us and avoiding Doomsday you can book a discovery meeting here:
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